This policy explains what Octopus Video collects, why, where it is processed, and what you can do about it. The product facts match the notice shown on the upload page.
1. Who we are
Octopus Video is operated by [To be confirmed: legal entity name and registered address]. Our servers that process and store your videos are located in Germany.
2. What we collect
- Account data: your email address and the sign-in session created by Clerk.
- Your content: the video and audio you upload, the transcript, and the output we produce (cut video, captions, emphasis text, cover image), plus the settings you choose.
- Payment data: purchase and billing records processed by Stripe. We do not receive or store your card number.
- Technical data: the request logs and error logs we need to run, secure and debug the service (for example, when a job fails).
3. Why we use it
- To produce your edit and deliver the files to you.
- To keep your credit balance, quotes and bills correct.
- To investigate problems you report, and to prevent abuse.
- To meet our legal obligations.
We do not sell your data, and we do not use your videos for advertising.
4. Where it is processed, and who helps us
| Step | Where | What leaves our servers |
|---|---|---|
| Video processing and storage | Our servers in Germany (Hetzner) | Nothing |
| Transcription | SenseVoice, on our own servers | Nothing |
| Selecting lines and writing cover copy | Google Gemini | Text only. No video, audio or images. |
| Sign-in | Clerk | Account and session data |
| Payments | Stripe | Payment and billing data (we never see your card number) |
5. How long we keep it
- Your works and their files are deleted automatically 7 days after the last change. You can delete them earlier at any time. Please download anything you want to keep.
- [To be confirmed: retention period for billing records and server logs].
6. Who can see your works
Only you. Our operations staff can view a work when they troubleshoot a problem, subject to confidentiality obligations.
7. Your rights
Depending on the law that applies to you, you may ask to see the personal data we hold about you, correct it, receive a copy, delete it, or object to or restrict its processing. You can also delete your works yourself at any time. To exercise these rights, contact [To be confirmed: contact email and data-protection contact]. We answer within [To be confirmed: response period].
8. Cookies
We use only what the service needs to work: a language-preference cookie (ov_lang),
sign-in cookies, and a session cookie for your account. We do not use advertising or third-party
tracking cookies.
9. Changes to this policy
When this policy changes we update the effective date above. Material changes are announced in the product.
10. Contact
Questions about privacy: [To be confirmed: contact email].